Hybrid Event Planner Anchorage
Many nonprofits, government agencies, and corporate events are moving to a hybrid model. With our experience in event planning (virtual and live), we are experts at hybrid event planning that offers both live and virtual attendees and speakers.
Toast of the Town, LLC provides a proven hybrid event platform in Anchorage, taking all of the stress and challenge out of trying to plan and run these types of events. Using a hybrid model does require additional planning, coordination, and the use of the right technology to ensure a quality experience for all attendees. Let us support you with hybrid event planning services for your next conference, gala, town hall, fundraiser, or corporate event.
Here are the services we offer by event type:
TOWNHALLS OR STRATEGIC MEETINGS
- Program Design
- Event Management
- Virtual Event Production
- Online App Integration
- Pre-Event Video Recording
- Live Video Feed
- Attendee Hospitality Box Creation & Delivery Management
- Emcee or Moderation Services
- Day of Speaker & Attendee Tech Support
- Stage Management/Cue Management
- Presenter Management
- Registration Management
- Vendor Management
- Attendee Communications Management
- PR Coordination
- Event Website Build & Design
- Event Binder or Swag Procurement & Packaging
- Event Survey Management
- Stenographer Services
- Closed Captioning
CONFERENCES
- Event Design
- Event Management
- Video Production
- Online App Integration
- Pre-Event Video Recording
- Live Video Feed
- Attendee Hospitality Box Creation & Delivery Management
- Emcee or Moderation Services
- Day of Speaker & Attendee Tech Support
- Vendor Management
- Stage Management /Cue Management
- Registration Management
- Speaker Management
- Accreditation Tracking
- Attendee Communications Management
- Attendee Swag Procurement & Packaging
- Event Marketing Plan Creation
- Event Social Media Marketing
- Graphic Design for All Online & Print Materials
- Attendee Marketing Lists Provider
- Event Website Build & Design
- Sponsorship Management
- VIP Speaker and Guest Management
- Emcee or Moderation Services
- Entertainment Handler
- Volunteer Management
- Event Survey Management
- Onsite Set-up & Strike Management
- Closed Captioning
GALAS / FUNDRAISERS
- Event Design
- Program Design
- Event Management
- Video Production
- Online App Integration
- Pre-Event Video Recording
- Live Video Feed
- Attendee Hospitality Box Creation & Delivery Management
- Emcee or Moderation Services
- Day of Speaker & Attendee Tech Support
- Stage Management /Cue Management
- Vendor Management
- Registration Management
- Attendee Communications Management
- Attendee Marketing Lists Provider
- Auction Management
- Fundraising Consulting
- Sponsorship Management
- VIP Guest Management
- Entertainment Handler
- Volunteer Management
- Event Website Build & Design
- Event Marketing Plan Creation
- Event Social Media Marketing
- PR Coordination
- Invitation Creation
- Graphic Design for All Online & Print Materials
- Auctioneer Services
- Attendee Swag Procurement & Packaging
- Event Survey Management
- Onsite Set-up and Strike Management
- Closed Captioning
CORPORATE BANQUETS & EMPLOYEE APPRECIATION EVENTS
- Program Design
- Event Management
- Video Production
- Online App Integration
- Pre-Event Video Recording
- Live Video Feed
- Attendee Hospitality Box Creation & Delivery Management
- Emcee or Moderation Services
- Day of Speaker & Attendee Tech Support
- Vendor Management
- Stage Management/Cue Management
- Registration Management
- Invitation Creation
- Graphic Design for All Online & Print Materials
- Attendee Communications Management
- Attendee Hospitality Box Creation & Delivery Management
- VIP Guest Management
- Entertainment Handler
- Volunteer Management
- Event Website Build & Design
- Event Survey Management
- Onsite Set-up and Strike Management
- Closed Captioning
More than a person we are a team
We begin by discussing the core purpose of your event and from there, we start building experiences that are rooted in intention and measurable impact. We like to surprise and delight while providing phenomenal service to your event attendees.
PRICING
ALL OPTIONS INCLUDE:
Virtual Event Plan Checklist
Event planning templates including a suggested timeline, script, and 4. show graphics
Attendee Communications Toolkit
Video Tutorials:
- DIY Tech Video Guide
- Recommended Zoom Settings
- Basic Best Practices & Pro Tips
Step 1: Select your In-Person Package
Consultation Package - $3,000
Event Support Package - $6,500
Full-Service Package - $12,000
Step 2: Select the Hybrid Add-On Service to meet your needs
Basic Live Stream - $6,000
- Up to 8 Hours of Videography
- 1 Camera Filming
- Live Streaming to up to 3 Concurrent Platforms
- Redundant Technology and Tech Support on Reserve
Interactive Engagement - $10,000
- Up to 16 Hours of Videography
- 2 Camera Dynamic Filming
- Live Streaming to up to 3 Concurrent Platforms
- Virtual Attendee Chat on Onsite Monitor
- Live Polling
- Zoom Webinar Access – Up to 300 Attendees
- Raw Video Recording Provided Post-Event
- Redundant Technology and Tech Support on Reserve
Full Hybrid Integration - $15,000+
- Event Videography
- 2 camera Dynamic filming
- Live Streaming to up to 3 Concurrent Platforms
- Virtual Attendee Chat on Onsite Monitor
- Live Polling
- Zoom Webinar Access – Unlimited Attendees
- Raw and Edited Video Recording Provided Post-Event
- Breakout rooms
- Gamification
- Online App integrations for better interactivity
- Virtual Exhibitor Hall
- Social Networking Activations
- Redundant Technology and Tech Support on Reserve
- and more …
Unsure which investment option is best for you?
Call us at (907) 302-2323
FREQUENTLY ASKED QUESTIONS
Here are the most common questions we encounter everyday. Do you still have questions not mentioned here? Send us a message.
We have an event committee, are you able to run or attend our committee meetings as part of the event services you provide?
We would be happy to. We understand that many events have event committees and that having us there to represent the event with project updates can save you time. Also in some cases of transition, it can be really helpful to have someone step in and lead them to keep things on track. This is a role we will gladly fill. We only ask that we have one main point of contact that all final decisions will be run through to ensure event success.
We are just looking for Onsite Registration Support. Is that something you can help with?
Yes we can! The great news is that we are proficient in many event registration software types. We would need to connect prior to the event to ensure we have everything for a good handoff and we can provide as many onsite workers as we needed to best accommodate the anticipated attendance count. We would simply ask that we have an escalation path to someone who has been managing registration up to that point for any one-off situations to ensure they are handled in the way you would like them to be managed.
We have the staff and volunteers to be able to plan and produce this event but for the sake of my boss's/boards peace of mind and our insurance company, are you able to create an event safety plan for us?
Yes! We don’t need to be involved in the planning to be able to help you to best ensure it is safe and that you have planned for some of the potential risks that a live event can entail. We have created event safety plans for groups ranging from 60 attendees to 17,000. This is a good opportunity to do some checks and balances for your event as we can go through scenarios together that you should be prepared for and provide industry best practices to a safety plan any insurance company or fire marshal would be confident in.
